P3N Policy #2 Documentation Change Management
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Governs the process for proposing, reviewing, approving, and publishing changes to documents in the Pennsylvania Patient and Provider Network (P3N) Certification Package, affecting PA eHealth and all Certified Participants and Provisional Certified Participants.
Change management and approval workflow for P3N documentation: initiation, public comment, advisory workgroup review if convened, decision and finalization by DHS, and implementation/publication by PA eHealth.
P3N Documentation Change Management Workflow
P3N Documentation Change Management Workflow
Change management and approval workflow for P3N documentation:
Reference: PA eHealth is responsible for drafting and recommending revisions; may convene advisory workgroup.
Standard public comment period is 30 Days; exceptions for changes required by law/regulation.
Workgroup role: review feedback and advise on recommendation for approval.
Workgroup must document and circulate reasons for rejection.
DHS final decision authority; disputes handled via PAR dispute resolution.
Publication and implementation steps by PA eHealth after approval.
Implementation timeframes determined when changes require effort by participants.
Document Circulation, Approval, and Publication
Circulate final draft; confirm, educate, and publish upon approval
PA eHealth will circulate the final draft document to all Certified Participants (CPs) and Provisional CPs for final review; after considering advice from CPs and Provisional CPs and resolving any disputes via the PAR Dispute Resolution Process, PA eHealth will schedule overview/educational sessions as appropriate and post the approved document to the DHS website (the effective date will be set in the document).
- Circulate final draft to all CPs and Provisional CPs for final review.
- Confirm final document taking into account advice from CPs and Provisional CPs.
- Handle disputes under the PAR Dispute Resolution Process.
- Schedule overview and educational sessions as appropriate upon approval.
- Post the final approved document to the DHS website and set the effective date in the document.
Definitions and Scope
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